Domain Name Services Letter – Is it a Scam?

Domain Name Services Scam

Domain Name Services Expiration Notice

Did you receive a letter (that looks like an invoice or bill)  in the postal mail from a company located in Jersey City, NJ and wonder if it’s legit or a scam?

If you are questioning this, then trust your intuition, something is suspicious about this bill.

There ae multiple companies that prey on domain owners, taking advantage of them because the domain registration process can be quite confusing.

How does domain name registration work?

Domain names are like your address on the Internet.  Every location on the Internet is identified by an IP address. IP addresses are not easy to remember so domain names have been created to make them easy to communicate and memorable.  You could compare this to the  geocoordinates of your home.   Having to tell people you live at 38.897957, -77.036560 would be much more complicated than 123 Main St.

If you want to buy a domain name, you have to buy it from a company called a domain registrar.  Domain names have a yearly renewal fee associated with them.

When you register a domain name, you do have the option to renew for multiple years at a time.  If you register it for multiple years, it makes it easier for you, in terms of one less bill to think about. But it an also create some problems. I’ve worked with hundreds of small businesses to build new websites and work on existing websites.  I also provide domain consulting services to help people pick the best domain name for their company, managing domain registration and renewals, updating DNS when websites are migrated to new hosts, and hunting down where their domain name is registered.

Yes, people lose track of where their domain name is registered.  Once their website is built, domain names are often forgotten about, especially if they are not renewed at the same time as their web hosting service.  As time goes on, the original person that registered the domain name may have left the company, their web designer may have registered it on their behalf, or the email used to register the domain name may have been abandoned so you do not get notices about it.  When the domain name expires, and the website goes offline, then there is a scramble to find the problem and fix it.

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That’s where the scammers have found a weak point to step in to take advantage of people.

When a domain name is registered, it is connected to a person and mailing address. If your domain name is publicly registered, it is available for anyone to look up and see.  Compare this to the white pages in a phone book.  Acquiring a list of mailing address is then easy, and sending a form letter to thousands of website owners is a small investment if a fraction of them take the bait.

So where is the scam?

These letters are formatted to look like an invoice or bill.  They are worded carefully to imply your domain name is registered through their company and it’s time to renew your domain name.  The bill has legitimate information on it like your domain name and the actual expire date of your domain.  (Just like your contact information is public, your domain expire date is also public information.  )  If you pay this, you are not just renewing your domain name, but are transferring it to this domain registrar – and at a heft price.  Renewing for 5 years will cost $265, that comes down to $53 a year!    To compare, legitimate domain registrar companies like Namecheap offer domain registration services for under $15 year.

How to identify a domain name services scam?

  • Sense of Urgency:  Language like “You must renew your domain to retain exclusive rights”,  “failure to renew may result in loss of your online identity” …  They are trying to get you to react without realizing what they are doing.
  • Vague Details About the Company:   Mismatched domain name to the implied company name.  When you click the domain name, it redirects to somewhere else.  ie. if you type in (which shows on my bill) it redirects to
  • Lacking Details:  There is no phone number on the bill.
  • Terms/fees:  Fees seem high and are committing you to a 5 year renewal term.
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Still not sure? Look them up on the Better Business Bureau website to see what other people say about the company.


What to do if you received a domain name letter in the mail?

Once you realize the letter is not and invoice and the company is no legit, shred it.

Then protect your self from domain scams by being proactive with these steps.

  • Know who your domain registrar is.
  • Know when your domain name is up for renewal
  • Make sure you can log in to your domain registrar website,  and you have a active email address associated with the account.
  • Make sure your domain name is locked and privately registered.

No one wants to get ripped off, or have their website go offline because their domain name is expired or not pointing to the right IP address . If you are still overwhelmed and don’t know where to look, hire me for domain consulting services to figure it out.


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